1. SPECIAL PRESENTATIONS

Description
Beverly Girard will present the following items: 1) Local Wellness Policy Update; and, 2) Summer Feeding Collaboration between Sarasota County School Board and All Faith's Food Bank James Slaton will recognize Sarasota High School Senior, Jaasiel Torres

Recommendation
n/a

Attachment: Welcome to the Largest Restaurant in Town.pdf
Minutes: Sarasota High School Color Guard: Ayleen Ponce, Danny Martucci, Tomas Ruiz, Dalton Dodson Under direction of: Sergeant Pulphus Jane Goodwin introduced the first presentation for the evening - Dr. Beverly Girard, Director of Food & Nutrition Services. "Welcome to the Largest Restaurant in Town" was presented. James Slaton, District Athletic Director, recognized Sarasota High School Senior, Jaasiel Torres, for winning the FHSAA 4A State Championship in High Jump. He received a certificate, and a photo with the Superintendent and School Board Members was taken.

2. SUPERINTENDENT'S REPORT

Description
N/A

Recommendation
N/A


Minutes: The Superintendent introduced Joel Kaplan, the Engineering Technology Teacher and recipient of the "Advisor of the Year" award, who introduced the VEX/Robotics Team from Brookside Middle School - Team 6105C: Quinn Coomer, Armand Segui, Cannon Spencer, Rafael Treminio-Bravo, Andreas Zeitler. After a demonstration from their robot,a photo was taken with the Superintendent and Board Members. The Superintendent presented an award Sarasota County won for the 2018 Florida FAFSA Challenge. Dr. Bowden said he will not be able to attend the meetings on June 5th. Scott Lempe, Assistant Superintendent/Chief Operations Officer, will be handling both the Policy Review Work Session and School Board Meeting. Bridget Ziegler apologized for her tardiness and congratulated the Robotics Team and the District for the FAFSA Award.

3. HEARING OF CITIZENS

Description
N/A

Recommendation
N/A


Minutes: Citizens speaking: Pamela Gavette - Student Pathways Bear Mancinni - Dual Enrollment John Minder - Pinecrest and School Security Martha Karlovetz - Pinecrest Academica Matt Wooddall - School Avenue ILA Cyhristine Hervig - Charter Schools Robin Williams - Pinecrest Halden Sutton - Pinecrest Diane Desenberg - Pinecrest Sandra Danu - Pinecrest/Charter School Rhana Bazzini - Charter Schools Cariol Lerner - Pinecrest

4. APPROVAL OF CORRECTIONS TO CONSENT AGENDA

Description
N/A

Recommendation
That the Board approves the corrections to the Consent Agenda.


Minutes: Item #8 - Approval of Instructional/Classified Personnel Report Addendum 1 has been added. Instructional Reappointments for 2018-19 has been added. Item #35 - Approval of the Interlocal Agreement between the City of Sarasota, FL and the School Board of Sarasota County, FL for vehicular and pedestrian traffic mitigation and enhanced security for Sarasota High School. At the time of publication, the attachment was not present. The attachment has been added. Bridget Ziegler pulled items #14 and #25 for positive comment.

5. APPROVAL OF CONSENT AGENDA

Description
N/A

Recommendation

That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.

Minutes: Motion: That the Board approves the amended Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty. Motion: Jane Goodwin Second: Caroline Zucker Technical difficulties. Voice vote taken. Shirley Brown Aye Jane Goodwin Aye Eric Robinson Aye Bridget Ziegler Aye Caroline Zucker Aye Motion passes: 5:0

Motions:
That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.	-
Vote Results
Motion: Jane Goodwin
Second: Caroline Zucker
Shirley Brown	- Aye
Jane Goodwin	-
Eric Robinson	-
Bridget Ziegler	-
Caroline Zucker	- Aye

APPROVAL OF MINUTES

6. APPROVAL OF MINUTES

Description
N/A

Recommendation
N/A

Attachment: 050118 Board Meeting Minutes.pdf
Attachment: 050118 Policy Review Work Session Minutes.pdf

APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT

Description
N/A

Recommendation
That the Instructional/Classified Personnel Report be approved.

Attachment: Board May 15 2018 (Regular).pdf
Attachment: Board May 15 2018 (Addendum 1).pdf
Attachment: Instructional Reappointments for 2018-19.pdf

AGREEMENTS/CONTRACTS

8. APPROVAL OF AFFILIATION AGREEMENT BETWEEN THE HUMANE SOCIETY OF MANATEE COUNTY AND THE SCHOOL BOARD OF SARASOTA COUNTY, FL

Description
The School Board offers enrolled students a Veterinary Assisting program and the Humane Society of Manatee County manages a Veterinary/Animal Care Facility. The School Board desires to provide to its students a clinical learning experience through the application of knowledge and clinical skills in a Veterinary/Animal Care Facility. The Humane Society of Manatee County has agreed to make its facility available to School Board students for such purposes.

Recommendation
That the Affiliation Agreement between the Humane Society of Manatee County and the School Board of Sarasota County, FL  be approved as presented.  

Attachment: Humane Society of Manatee County.pdf

9. APPROVAL OF AFFILIATION AGREEMENT BETWEEN SARASOTA JUNGLE GARDENS AND THE SCHOOL BOARD OF SARASOTA COUNTY, FL

Description
The School Board offers enrolled students a Veterinary Assisting program and Sarasota Jungle Gardens manages a Veterinary/Animal Care Facility. The School Board desires to provide to its students a clinical learning experience through the application of knowledge and clinical skills in a Veterinary/Animal Care Facility. Sarasota Jungle Gardens has agreed to make its facility available to School Board students for such purposes.

Recommendation
That the Affiliation Agreement between Sarasota Jungle Gardens and the School Board of Sarasota County, FL  be approved as presented.

Attachment: Sarasota Jungle Gardens.pdf

10. APPROVAL OF AFFILIATION AGREEMENT BETWEEN ADVANCED SURGERY CENTER OF SARASOTA AND THE SCHOOL BOARD OF SARASOTA COUNTY, FL

Description
The School Board offers to enrolled students a Health Science program and Advanced Surgery Center of Sarasota manages a health care facility. The School Board desires to provide to its students a clinical learning experience through the application of knowledge and Clinical Skills in actual patient-centered situations in a health care facility; and Advanced Surgery Center of Sarasota has agreed to make its facility available to School Board students for such purposes.

Recommendation
That the Affiliation Agreement between Advanced Surgery Center of Sarasota and the School Board of Sarasota County, FL be approved as presented.

Attachment: Advanced Surgery Center of Sarasota.pdf

11. APPROVAL OF AGREEMENT FOR ELEMENTARY SCHOOL RESOURCE DEPUTY PROGRAM BETWEEN THE CITY OF NORTH PORT AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA FOR APRIL 2, 2018 - MAY 24, 2018 OF THIS SCHOOL YEAR

Description
This is an agreement between the City of North Port and the School Board of Sarasota County, Florida for the Additional Police Service Permit for Elementary School Resource Officers in the City of North Port for April 2, 2018 - May 24, 2018 of this school year.

Recommendation
That the agreement for the Additional Police Service Permit for Elementary School Resource Officers between the City of North Port and the School Board of Sarasota County, Florida for $63,082.50, be approved as presented.

Attachment: EL SRO Contract North Port.pdf

12. APPROVAL OF AGREEMENT FOR ELEMENTARY SCHOOL RESOURCE DEPUTY PROGRAM BETWEEN THE CITY OF SARASOTA AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA FOR APRIL 2, 2018 - MAY 24, 2018 OF THIS SCHOOL YEAR

Description
This is an agreement between the City of Sarasota and the School Board of Sarasota County, Florida for the Extra-Duty Permit for Elementary School Resource Officers in the City of Sarasota for April 2, 2018 - May 24, 2018 of this school year.

Recommendation
That the agreement for the Extra-Duty Permit for Elementary School Resource Officers between the City of Sarasota and the School Board of Sarasota County, Florida for $64,350.00 be approved as presented.

Attachment: EL SRO Contract City SRQ.pdf
Attachment: SRO City Sarasota Elementary Invoice.pdf

13. APPROVAL OF AGREEMENT FOR ELEMENTARY SCHOOL RESOURCE DEPUTY PROGRAM BETWEEN THE SARASOTA COUNTY SHERIFF'S OFFICE AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA FOR APRIL 2, 2018 - MAY 24, 2018 OF THIS SCHOOL YEAR

Description
This is an agreement between the Sarasota County Sheriff's Office and the School Board of Sarasota County, Florida for the Special Detail Contract for the Elementary School Resource Deputy Program in Sarasota County for April 2, 2018 - May 24, 2018 of this school year.

Recommendation
That the agreement for the Special Detail Contract for the Elementary School Resource Deputy Program between the Sarasota County Sheriff's Office and the School Board of Sarasota County, Florida for $136,890.00, be approved as presented.

Attachment: EL SRO Contract Sheriff.pdf

14. APPROVAL OF AMENDMENT TO THE SUPERINTENDENT'S EMPLOYMENT CONTRACT BETWEEN THE SUPERINTENDENT AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA

Description
Amendment to the Superintendent's employment contract.

Recommendation
That the amendment to the Superintendent's employment contract and the School Board of Sarasota County, Florida, be approved as presented.

Attachment: Contract amendment 5-18.pdf

FIELD TRIPS

15. APPROVAL OF SELECT STUDENTS FROM BAY HAVEN SCHOOL OF BASICS PLUS TO ATTEND AND PARTICIPATE IN THE ODYSSEY OF THE MIND WORLD COMPETITION AT IOWA STATE UNIVERSITY, IOWA ON MAY 23-27, 2018

Description
This is a world-level competition for Odyssey of the Mind, where champion teams from local competitions meet to display creative problem solving that helps them thrive in our technical world.

Recommendation
That the selected Bay Haven School of Basics Plus students attending the Odyssey of the Mind World Finals at Iowa State University, Iowa from May 23, 2018 to May 27, 2018 be approved.

Attachment: BayHaven-Ohio(OdysseyoftheMind) 05.23-05.27.18.pdf

16. APPROVAL OF SARASOTA HIGH SCHOOL'S AND PINE VIEW SCHOOL'S TECHNOLOGY STUDENT ASSOCIATIONS (TSA) FIELD TRIP TO ATLANTA, GA ON JUNE 22 - JUNE 26, 2018

Description
This trip will give the students the opportunity to compete nationally in events that are based on the State Standards for Career and Technical Education.

Recommendation
That Sarasota High School and Pine View School's TSA field trip to Atlanta, GA on June 22 - June 26, 2018 be approved.

Attachment: SHS TSA Field Trip.pdf
Attachment: PVS TSA Field Trip.pdf

MATERIALS MANAGEMENT

17. APPROVAL TO AWARD BID #18-0141 FOR ELECTRICAL SERVICES - TIME AND MATERIALS

Description
Bids to provide 'Electrical Services - Time and Materials' were received from two vendors on April 12, 2018. The bids of Bay Area Electric, Inc., and NCN Electric, Inc., were the best low meeting the advertised specifications based on a sealed scenario. This bid is for a period of three years with the option to renew for two additional one-year periods. The funds for these purchases are contained in the budget allocated to the Facilities Services Department and Construction Services Department.

Recommendation
That the bids of Bay Area Electric, Inc., and NCN Electric, Inc., to provide 'Electrical Services - Time and Materials' in an amount not to exceed $450,000.00, be approved as presented.

Attachment: Electrical 18-0141REC.pdf

18. APPROVAL TO AWARD BID #18-0138 FOR GENERAL CONTRACTING AND CARPENTRY SERVICES

Description
Bids to provide 'General Contracting and Carpentry Services' were received from three vendors on April 10, 2018. The bids of J2 Solutions, Inc., Jon F. Swift, Inc., and Mailloux and Sons, Inc., were the best low bids meeting the advertised specifications based on a sealed scenario. This bid is for a period of three years with the option to renew for two additional one-year periods. The funds for these purchases are contained in the budget allocated to the Facilities Service Department and Construction Services Department.

Recommendation
That the bids of J2 Solutions, Inc., Jon F. Swift, Inc., and Mailloux and Sons, Inc., to provide 'General Contracting and Carpentry Services' in an amount not to exceed $900,000.00, be approved as presented.

Attachment: GenCont&Carpentry#18-0138REC.pdf

19. APPROVAL TO AWARD BID #18-0145 FOR AIR CONVEYANCE SYSTEM CLEANING

Description
Bids to provide 'Air Conveyance System Cleaning' were received from two vendors on April 18, 2018. The bids of Approved Fire Proofing Service, Inc., dba Service-Tech Corporation, and Simpson Environmental Services, Inc., were the best low bids meeting the advertised specification based on a sealed scenario. This bid is for a period of three years with the option to renew for two additional one-year periods. The funds for these purchases are contained in the budget allocated to Facilities Services Department.

Recommendation
That the bids of Approved Fire Proofing Service, Inc., dba Service-Tech Corporation, and Simpson Environmental Services, Inc., to provide 'Air Conveyance System Cleaning' in an amount not to exceed $1,200,000.00, be approved as presented.

Attachment: AirConveyance18-0145REC.pdf

20. APPROVAL TO INCREASE PURCHASING LIMIT FOR MATERIALS OR SERVICES THROUGH PIGGYBACK CONTRACTING FROM VENDORS UNDER CONTRACT WITH FEDERAL, STATE OR MUNICIPAL GOVERNMENT THAT UTILIZED A COMPETITIVE PROCESS OR A COOPERATIVE WITH A LEAD AGENCY

Description
The attached contracts were approved for use on August 15, 2017. This is a request to increase the approved dollar amount for the use of the attached contracts. The funds for these purchases are contained in the budget allocated to the appropriate department and schools.

Recommendation
That the request to increase the purchasing limit for materials or services through piggyback contracting, be approved as presented

Attachment: Piggyback increases 5.15.18 REC1.pdf

21. APPROVAL TO PURCHASE MATERIALS OR SERVICES (PER ATTACHED LIST) THROUGH PIGGYBACK CONTRACTING FROM VENDORS UNDER CONTRACT WITH A FEDERAL, STATE OR MUNICIPAL GOVERNMENT THAT UTILIZED A COMPETITIVE PROCESS OR A COOPERATIVE WITH A LEAD AGENCY

Description
Piggybacking is the post-award use of a contractual document or process that allows an entity that was not contemplated in the original procurement to purchase the same supplies, equipment or services through that original document or process. The School Board of Sarasota County Policy 7.70 Purchasing and Bidding allows for this process subject to the provisions of law. The funds for these purchases are contained in the budgets allocated to the appropriate departments and schools.

Recommendation
That the attached list of contracts for the anticipated purchase of materials and services, using the piggyback contracting process, be approved as presented.

Attachment: Piggybacks-5.15.18 REC.pdf

22. APPROVAL OF CLASSIFICATION OF INOPERATIVE EQUIPMENT AND FURNITURE AS PROPERTY TO BE DELETED

Description
The custodian of property (cost center heads) have certified it to be traded in on new equipment, unaccounted for, not repairable, or otherwise inoperable. Property still on hand after reallocation will be salvaged for any useful parts and then sold at auction.

Recommendation
That the classification of equipment and furniture, as property to be deleted, be approved as presented.

Attachment: Deletion report 5.15.18.pdf

23. APPROVAL TO INCREASE THE PURCHASING LIMIT FOR BID #15-0322 PESTICIDE TREATMENT AND MAINTENANCE SERVICES FOR ATHLETIC FIELDS

Description
Bid # 15-0322 for 'Pesticide Treatment and Maintenance Services for Athletic Fields' was approved for award on June 2, 2015 to JSM Services, Inc., and Turfkeepers, Inc., for $200,000.00. A notification to increase the purchasing limit by $125,000.00 was sent on March 25, 2016. This bid is due to expire June 2, 2018. The replacement bid #18-0322 was rejected on May 1, 2018 for unclear specifications and will be re-issued in the near future. To allow continuation of services, the current bid #15-0322 has been extended for six month or until award of a new bid. The Facilities Services Department is requesting an increase in the purchasing limit of this bid by an additional $125,000.00 for anticipated expenditures during the extension period. The funds for these purchases are contained in the budget allocated to Facilities Services Department.

Recommendation
That the request to increase the purchase limit for Bid #15-0322 'Pesticide Treatment Maintenance Services for Athletic Fields' by an additional $125,000.00, be approved as presented.

Attachment: Pesticide treament 15-0322 Agd Increase.pdf

FACILITIES

24. ACCEPTANCE OF FACILITIES SERVICES PROJECT COMPLETION AND APPROVAL OF THE CERTIFICATE OF SUBSTANTIAL COMPLETION FOR THE SBSC KITCHENS VARIOUS CAMPUSES RENOVATIONS

Description
All work has been completed and all required close-out documents have been received from the contractor. The final costs have been internally audited for approval and are enclosed herein the final payment to the contractor. The Executive Director of Facilities Services has determined that the project is complete in accordance with state statutes.

Recommendation
That the project be accepted as complete and the certificate of substantial completion be approved as presented.

Attachment: Kitchens Cert.pdf

25. APPROVAL OF THE CONTRACT BETWEEN THE SARASOTA COUNTY SCHOOL BOARD AND FACILITRON TO MANAGE THE RENTAL AND RESERVATION PROCESS FOR ALL SCHOOL BOARD OWNED FACILITIES

Description
The purpose of this contract is to provide a turn key building rental process with online booking availability. The goal is to simplify and standardize the facility process and ensure compliance with school board rule, school board approved rental rates, and distribution of funds from the rental process. This contract will have no impact upon School Board Budget. Funds to pay for Facilitron services will be generated from the entities renting from the school district.

Recommendation
That the contract between Facilitron and the School Board of Sarasota County, Florida, be approved as presented.

Attachment: Sarasota_County_Schools-Facilitron_signed.pdf

26. APPROVAL OF THE DELETION FOR DEMOLITION OF PORTABLE #99-444 AT NORTH PORT HIGH SCHOOL AND TWO (2) SINGLE-FAMILY RESIDENTIAL BUILDINGS OWNED BY SARASOTA COUNTY SCHOOLS AT 3380 GIDEON STREET, NORTH PORT, FL 34288 AND 3440 GIDEON STREET, NORTH PORT, FL 34288

Description
The specified portable is a one-story building at North Port High School and the two (2) family residential buildings are one story buildings, owned by Sarasota County Schools, 3380 Gideon Street, North Port, FL 34288 and 3440 Gideon Street, North Port, FL 34288, are deemed to no longer be economical to maintain or renovate. Funds for this demolition are available in the capital projects account.

Recommendation
That the deletion for demolition of portable 99-444 and the two (2) single-family residential buildings, 3380 Gideon Street, North Port, FL 34288 and 3440 Gideon Street, North Port, FL 34288, be approved as presented.

Attachment: 99-44,3380&3440GideonSt.pdf

27. APPROVAL AND/OR RATIFICATION OF FACILITIES SERVICES CHANGE ORDERS

Description
The Facilities Services change orders are summarized on the enclosure for ease of review. The change orders collectively total an increase of $80,272.40 in gross contract dollars.

Recommendation
That the Facilities Services change orders be approved and/or ratified as presented.

Attachment: Fac Svc chg orders.pdf

CONSTRUCTION

28. APPROVAL OF UPDATE #3 TO THE 2018 ANNUAL CERTIFICATION OF PROFESSIONALS FOR CONSTRUCTION RELATED SERVICES

Description
The recommended professionals have submitted request for annual certification by the School Board to provide professional construction related services for Sarasota County Schools' projects. These submissions are in accordance with School Board Policy #7.71. The initial list was Board approved on 1/9/2018 (Item #24). The newly added firms are identified in the enclosure at the end of the initial listing. Upon Board approval, the pertinent date from these submissions will be incorporated to the existing list.

Recommendation
That Update #3 to the 2018 Annual Certification of Professionals for Construction Related Services be approved as presented.

Attachment: QPList-Update#3.pdf

29. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES' CHANGE ORDERS

Description
The Construction Services' Change Orders are summarized on the enclosure for ease of review. These change orders collectively total an Increase of $46,283.38 in gross contract dollars.

Recommendation
That the Construction Services' Change Orders be approved and/or ratified as presented.

Attachment: CSD-MAY15_COs.pdf

JOB DESCRIPTIONS

30. APPROVAL OF REVISED JOB DESCRIPTION FOR PLANNER, GIS AND TECHNICAL ANALYST

Description
The revised job description for Planner, GIS and Technical Analyst is being presented to the School Board for approval.

Recommendation
That the School Board approve the revised job description for Planner, GIS and Technical Analyst.

Attachment: Job 412 - Planner, GIS and Technical Analyst.pdf

31. APPROVAL OF REVISED JOB DESCRIPTION FOR BACKGROUND AND FINGERPRINTING PROCESSOR

Description
The revised job description for Background and Fingerprinting Processor is being presented to the School Board for approval.

Recommendation
That the School Board approve the revised job description for Background and Fingerprinting Processor as presented.

Attachment: Job 279 - Background Processor.pdf

32. APPROVAL/DENIAL OF THE CHARTER SCHOOL APPLICATION FOR PINECREST ACADEMY-GULF COAST

Description
Pursuant to s. 1002.33(6)(b), F.S., the School Board must by a majority vote approve or deny the application of a charter school.

Recommendation
That the Pinecrest Academy-Gulf Coast charter school application to the School Board be approved/denied.

Attachment: Pinecrest-Gulf Coast Application FEB 2018.pdf
Attachment: Pinecrest Application Summary.pdf
Attachment: Pinecrest CRC Final Report 5-8-18.pdf
Minutes: Motion: That the Pinecrest Academy-Gulf Coast Charter School application to the School Board be denied, as presented. - PASS Motion: Shirley Brown Second: Jane Goodwin Comments: Shirley Brown commended the speakers today for sharing a lot of information. She feels Academica is more concerned about the money than the children and is not in the interest of Sarasota County. Pinecrest is planning to open too many schools at one time; too many too fast. I ask you to vote 'yes' to vote 'no' on this. . . a 'yes' vote for denial. We need to stand up for public schools! Jane Goodwin expressed concern this school is so unlike us. There is no one vested in this school from Sarasota County. All of our charter schools are good partners and are homegrown. She does not see where the capacity for these students would come from for the school. She does not feel comfortable voting for this application. Due to the concerns of capacity, community involvement, and curriculum, these are reasons for denial. Caroline Zucker commented that she did not see any community or parent involvement planned for this school. She cannot abide by that. The CRC understands this application is a standard replication of a school model; not a high performing model. What is wrong with the other schools? They are not high-performing schools. The school is not offering anything that our schools are now offering. Her conscious will not allow her to vote in favor of this school. To the audience, she says "we need you". Bridget Ziegler thanked those who shared their thoughts with the Board Members. She agrees it is valuable to have community involvement. There is a process and Pinecrest has gone through the process and was given a high ranking with the CRC review committee. It needs to be acknowledged that our staff puts a lot of time and effort into the reviews of charter schools. Questions were directed towards the Board Attorney regarding legal fees if decision is appealed. Sarasota County schools are excellent; charter schools give families an option. The competitive nature also makes Sarasota County public schools better, and our public schools need to be the best choice. She is planning to vote down the denial. Eric Robinson stated that if you want to beat the charter schools, then our public schools have to be better. The CRC does a wonderful job under Dr. Roca and tries to be as fair as possible to the applicants. But the Board has to take a different role. He looked at the curriculum and the plans and found it deficient. Due to the conflicts between the goals and the curriculum, and he was not able to reconcile these conflicts, he will have to vote 'no'. Technical difficulties. Voice vote taken. Shirley Brown Aye Jane Goodwin Aye Eric Robinson Aye Bridget Ziegler Nay Caroline Zucker Aye Motion passes: 4:1

Motions:
That the Pinecrest Academy-Gulf Coast charter school application to the School Board be approved/denied.	-
Vote Results
Motion: Shirley Brown
Second: Jane Goodwin
Shirley Brown	-
Jane Goodwin	-
Eric Robinson	-
Bridget Ziegler	-
Caroline Zucker	-

33. APPROVAL/DENIAL OF THE CHARTER SCHOOL APPLICATION FOR DREAMERS ACADEMY

Description

Pursuant to s. 1002.33(6)(b), F.S., the School Board must by a majority vote approve or deny the application of a charter school.

Recommendation
That the Dreamers Academy charter school application to the School Board be approved/denied.

Attachment: Dreamers Application FEB 2018.pdf
Attachment: Dreamers Application Summary.pdf
Attachment: Dreamers CRC Final Report 5-8-18.pdf
Minutes: Dr. Bowden said the application from Dreamer's Academy has been withdrawn by the applicants. We expect to see it before the Board later this Fall. Bridget Ziegler commented there is a lot of great spirit and innovation in what was presented. She wants to see collaborative working relationships as we strengthen the education of our students and is looking forward to seeing a successful recommendation come forward. Shirley Brown commented that this one came from the community and can solve a perceived problem we have with our District. She hopes this can be brought back next year.

34. APPROVAL FOR THE ADDITION OF TELEHEALTH SERVICES WITH TELEDOC TO BE ADDED TO THE MEDICAL INSURANCE PROGRAM EFFECTIVE AUGUST 1, 2018

Description
Telehealth services with Teledoc will be added to the Medical Plan and administered by Florida Blue. Adding this service will allow employees quicker access for routine medical conditions at a lower cost. Each visit with a doctor will cost the Plan $40 for the remainder of 2018 and $42 a visit after January 1, 2019. The fee for this service will be $0.90 per subscriber per month for an approximate annual total of $56,009. This fee will be incorporated into the current ASO agreement with Florida Blue. After the cost of the fee, the plan could save $50,000 - $100,000 per year. By utilizing this service, members will pay $5 less than current copay for a primary care visit and a fixed copay for the Low PPO plan.

Recommendation
That the telehealth services with Teledoc be added to the Medical Plan effective August 1, 2018 be approved by the Board as presented.

Attachment: The School Board of Sarasota County Florida Amendment 4 27 18.pdf
Attachment: Sarasota County School Board Exhibit B 5 7 18.pdf
Attachment: Teledoc Memo 04-27-2018.pdf
Minutes: Motion: That the telehealth services with Teledoc be added to the Medical Plan effective August 1, 2018 be approved by the Board, as presented. - PASS Motion: Jane Goodwin Second: Caroline Zucker The Superintendent explained this is an additional benefit for our employees to be able to connect with a Doctor by picking up a telephone or to go online. Shirley Brown had questions as to insurance and price for the employees. Lynn Peterson, Supervisor-Risk Management, explained the program's benefits and cost for employees. Technical difficulties. Voice vote taken. Shirley Brown Aye Jane Goodwin Aye Eric Robinson Aye Bridget Ziegler Aye Caroline Zucker Aye Motion passes: 5:0

35. APPROVAL OF THE INTERLOCAL AGREEMENT BETWEEN THE CITY OF SARASOTA, FLORIDA AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA FOR VEHICULAR AND PEDESTRIAN TRAFFIC MITIGATION AND ENHANCED SECURITY FOR SARASOTA HIGH SCHOOL

Description
Sarasota County School District and the City of Sarasota met on May 8, 2018 at a joint workshop to discuss the safety and security concerns regarding the segment of School Avenue that crosses through Sarasota High School. As a result of this meeting, the School Board and City Commission have agreed to close School Avenue from Hatton Street to Tami Sola Street to all users-motorists, pedestrians, and bicyclists-during the school day as stipulated in the agreement. The attached Interlocal Agreement establishes the parameters by which Sarasota County Schools agrees to establish hours of closure, signage, and other planning efforts being undertaken to better secure the campus. By providing for the temporary closure of School Avenue, the agreement ensures that all visitors, students, and staff have controlled access to the campus during the school day.

Recommendation
That the School Board approve the Interlocal agreement between School Board of Sarasota County and the City of Sarasota to provide for the temporary closure of School Avenue.

Attachment: School Ave 2018 Final 5-10-18.pdf
Minutes: Motion: That the School Board approve the Interlocal Agreement between School Board of Sarasota County and the City of Sarasota to provide for the temporary closure of School Avenue. - PASS Motion: Caroline Zucker Second: Jane Goodwin Shirley Brown mentioned this topic was discussed at a meeting with the Sarasota City Commissioners. We need to close the street between 6:30am and 10:00pm to keep our students and staff safe from the everyday occurrences that could happen. Jane Goodwin commented that people were taking photos of our students. Students took a trolley to the Sarasota meeting and photos were taken then, too. It is an invasion of privacy for these students. This should not be done. Bridget Ziegler commended Scott Lempe and Kathie Ebaugh for all the work that has been done; this has been a long-time discussion for a safe environment for our students. We are responsible for our students as soon as they step on our campus and until they leave each day. Thank you to the Sarasota City Commissioners for meeting with us; listening to us. We hope they will follow suit; and if this is approved and adopted, to encourage them to do so as well and continue the conversation to a full vacation. Technical difficulties. Voice vote taken. Shirley Brown Aye Jane Goodwin Aye Eric Robinson Aye Bridget Ziegler Aye Caroline Zucker Aye Motion passes: 5:0

36. APPROVAL TO ADVERTISE CHANGES TO ALL OF THE POLICIES IN CHAPTER 9 OF THE SCHOOL BOARD POLICY LIBRARY

Description
This year the Board agreed to conduct a comprehensive review of all of its policies. That review was focused on ensuring policies remained consistent with statute and gave staff an opportunity to ensure policies and procedures were congruent. The process included both a legal and content review by the Board's counsel and a staff review of policy content. Once these reviews were complete, a team of an Assistant Superintendent and one Board member reviewed all of the changes prior to a noticed Work Session. That team then presented changes to the remainder of the Board in a Work Session. In the case of Chapter 9 policies, that Work Session was conducted on May 1, 2018. All of the policies in Chapter 9 have been vetted through this process and are ready for advertisement.

Recommendation
That the Board approve the advertisement of changes to all of the policies in Chapter 9 of their policy library as presented.

Attachment: Chapter 9.pdf
Minutes: Motion: That the Board approve the advertisement of changes to all of the policies in Chapter 9 of the School Board policy library, as presented. Motion: Shirley Brown Second: Caroline Zucker Shirley Brown explained the Board Members are going through a review of the policies. Chapter 9 has minor changes that are being approved. Bridget Ziegler commented this is one of the first major chapters being reviewed. She appreciates the work the Board Members and staff have done to make this happen. Technical difficulties. Voice vote taken. Shirley Brown Aye Jane Goodwin Aye Eric Robinson Aye Bridget Ziegler Aye Caroline Zucker Aye Motion passes: 5:0

37. APPROVAL OF THE NEW COMMUNICATIONS DEPARTMENT ORGANIZATIONAL STRUCTURE

Description
As we look to the future of communications, it is clear we need to restructure our Communications Department to respond to the ever-changing climate and methods of communication of our stakeholders. This structure postures us to: 1) take full advantage of today's communications tools; 2) keep pace with the ever-increasing demands for information; and 3) be responsive to the many communications needs of our community.

Recommendation
That the Board approve the new Communications Department Organizational Structure as presented.

Attachment: Communications Org Chart 18-19.pdf
Minutes: Motion: That the Board approve the new Communications Department Organizational Structure, as presented. Motion: Jane Goodwin Second: Shirley Brown Caroline Zucker and Jane Goodwin are in favor of the restructuring but concerned about one employee. Shirley Brown agrees with the restructuring due to social media changing, and that we will have a staff the Communications Director can oversee. Bridget Ziegler commented this is a critical role and pleased to see this department being modernized due to the communication piece being a critical role. She thanked Ms. Beeker for doing a tremendous job and doing it well. The Board's job is to hire a Superintendent with certain philosophies and goals and to empower him/her to do the job. She wanted to be cognizant of this and for it to be recognized. The Superintendent spoke of the employee Caroline Zucker and Jane Goodwin are concerned about. Scott Lempe commented the employee will be remaining with the District through the placement process. He will be placed as of July 1st in a permanent position. Technical difficulties. Voice vote taken. Shirley Brown Aye Jane Goodwin Aye Eric Robinson Aye Bridget Ziegler Aye Caroline Zucker Aye Motion passes: 5:0

38. APPROVAL OF THE DEPARTMENT OF SAFETY, SECURITY, AND EMERGENCY MANAGEMENT ORGANIZATIONAL STRUCTURE

Description
One of the stated goals of our Safety and Security program is to "right-size" the Department of Safety, Security, and Emergency Management in a way that allows the department to respond to today's growing and diverse needs and challenges. In addition, the decision to create an in-house police department impacts the demands on this department. The structure proposed here postures the department to be responsive to the safety and security needs of our schools and to successfully implement a safety and security system that takes advantage of technology, human resources, and policies to maximize the safety and security of our students.

Recommendation
That the Board approve the Department of Safety, Security, and Emergency Management Organizational Structure, as presented.

Attachment: Safety Security 9035 Org Chart 05-04-18.pdf
Minutes: Motion: The Board authorize the creation of a Police Department and approve the Department of Safety, Security, and Emergency Management Organizational structure, as presented. Motion: Shirley Brown Second: Jane Goodwin Shirley Brown commented she wants to do this right; not quick, but done correctly. Everything is being done to make our campuses safe and secure (she gave examples). We will have people on our campus to take care of any situation. Bridget Ziegler said this is a heavy lift and an implementation in haste is counterproductive to the goal we are trying to achieve. There are too many unknowns to go forward and to support this. Our focus should remain on educating our students and partnering with the subject matter experts for law enforcement and mental health support. With the unknowns and unforeseen consequences not clearly drafted out, she cannot support this. We do have current partnerships, but this is not a role we are prepared to take on. Caroline Zucker asked the Superintendent if we decided to not work with our partners or are we continuing to work with them? He said a creation of a department relies on the collaboration with other community departments and explained the process to create a force that has a unique mission and will be under the control of the School Board. Technical difficulties. Voice vote taken. Shirley Brown Aye Jane Goodwin Aye Eric Robinson Nay Bridget Ziegler Nay Caroline Zucker Aye Motion passes: 3:2

39. APPROVAL OF THE NEW JOB DESCRIPTION FOR SOCIAL MEDIA STRATEGIST

Description
The new job description for Social Media Strategist is being presented to the School Board for approval.

Recommendation
That the School Board of Sarasota County approve the new job description for Social Media Strategist.

Attachment: Job TBD - Social Media Strategist.pdf
Minutes: Motion: That the School Board of Sarasota County approve the new job description for Social Media State Strategist, as presented. Motion: Caroline Zucker Second: Jane Goodwin The Superintendent explained this is a new job description included in the Communications Department Organizational Chart. Bridget Ziegler commented this has potential, especially from an educational point of view. Technical difficulties. Voice vote taken. Shirley Brown Aye Jane Goodwin Aye Eric Robinson Aye Bridget Ziegler Aye Caroline Zucker Aye Motion passes: 5:0

40. APPROVAL OF THE NEW JOB DESCRIPTION FOR EXECUTIVE DIRECTOR OF SAFETY, SECURITY & EMERGENCY MANAGMENT

Description
The new job description for Executive Director of Safety, Security & Emergency Management is being presented to the School Board for approval.

Recommendation
That the School Board of Sarasota County approve the new job description for Executive Director of Safety, Security & Emergency Management.

Attachment: Job TBD - Executive Director of SSEM.pdf
Minutes: Motion: That the School Board of Sarasota County approve the new job description for Executive Director of Safety, Security & Emergency Management, as presented. Motion: Caroline Zucker Second: Jane Goodwin Jane Goodwin described the new job description as being a new level for Michael Andreas and is looking forward to his leadership. Bridget Ziegler said the heightened level of a security director is moving in the right direction. But due to not being comfortable with certain components of the position, she will not be supporting this. Technical difficulties. Voice vote taken. Shirley Brown Aye Jane Goodwin Aye Eric Robinson Nay Bridget Ziegler Nay Caroline Zucker Aye Motion passes: 3:2

41. APPROVAL OF THE NEW JOB DESCRIPTION FOR POLICE OFFICER

Description
The new job description for Police Officer is being presented to the School Board for approval.

Recommendation
That the School Board of Sarasota County approve the new job description for Police Officer.

Attachment: Job TBD - Police Officer.pdf
Minutes: Motion: That the School Board of Sarasota County approve the new job description for Police Officer, as presented. Motion: Shirley Brown Second: Jane Goodwin Shirley Brown commented she would like to see "Police Resource Officer" and questioned if this can be amended now or later. After discussion amongst the Board and Superintendent, Shirley Brown moved to amend her motion to read “School Resource Officer”. The content of the job description does not change, but the wording throughout the job description changes from Police Officer to School Resource Officer. Eric Robinson seconded the motion. Motion: To change Police Resource Officer to School Resource Officer. - PASS Technical difficulties. Voice vote taken for motion. Shirley Brown Aye Jane Goodwin Aye Eric Robinson Aye Bridget Ziegler Aye Caroline Zucker Aye Motion passes: 5:0 Shirley Brown said that we are now back to the approval of the new job description for the School Resource Officer. Motion: That the School Board of Sarasota County approve the new job description for a School Resource Officer, as amended. - PASS Technical difficulties. Voice vote taken. Shirley Brown Aye Jane Goodwin Aye Eric Robinson Nay Bridget Ziegler Nay Caroline Zucker Aye Motion passes: 3:2

42. ANNOUNCEMENTS/COMMENTS

Description
N/A

Recommendation
N/A


Minutes: Caroline Zucker commented this year will be the first time in 20 years, she will be missing Graduation Ceremonies. Bridget Ziegler thanked Jane Goodwin for taking over in her absence today at the meetings. The Superintendent recognized all of the District's Graduates - eight Graduation Ceremonies will be convening over the next week. This is a tremendous life achievement that well over 2,500 of our Graduates will be achieving in the next week. Shirley Brown thanked all the students, staff, and parents for the hard work they have done to make this a good year. Bridget Ziegler announced the next meeting dates: Next Policy Review Work Session is scheduled for June 5, 2018 at 4:00 p.m. Next Regular Board Meeting is scheduled for June 5, 2018 at 6:30 p.m.

43. ADJOURNMENT

Description
N/A

Recommendation

N/A

Minutes: